Privacy Policy

Last updated: April 11, 2026

1. Information We Collect

When you use GroupOps, we collect:

Information You Provide

  • Account information: Name, email, password (encrypted).
  • Expense data: Expenses, categories, budgets, and notes you enter.
  • Group information: Group names, member lists, roles.

Automatically Collected Information

  • Usage data: Pages you visit, features you use.
  • Device information: Browser type, operating system, IP address.

2. How We Use Your Information

We use your information to:

  • Provide and maintain the Service.
  • Generate expense reports and dashboards for you.
  • Send account notifications and service updates.
  • Improve and develop new features.
  • Ensure security and prevent fraud.

3. What We Do NOT Do

  • We do not sell your personal data to third parties.
  • We do not use your expense data for targeted advertising.
  • We do not share financial information with credit agencies.
  • We do not read or analyze your expense note contents.

4. Information Sharing

We only share information in these cases:

  • Within groups: Group members can view shared expense data.
  • Legal requirements: When required by law or competent authorities.
  • With consent: When you explicitly authorize it.

5. Data Security

We protect data with:

  • Encryption in transit (HTTPS/TLS).
  • Password encryption using bcrypt.
  • Authentication via JSON Web Tokens (JWT).
  • Role-based access control per group.
  • Regular data backups.

6. Data Storage

  • Data is stored on servers in the Asia-Pacific region.
  • We retain account data until you request deletion.
  • Deleted account data is permanently removed within 30 days.

7. Your Rights

You have the right to:

  • Access: View all your personal data.
  • Edit: Update your account information at any time.
  • Export: Download your expense data as CSV (Pro plan).
  • Delete: Request complete account and data deletion.
  • Leave groups: Leave any group you've joined.

8. Cookies

GroupOps uses minimal, essential cookies:

  • Authentication cookies: Maintain your login session.
  • Preference cookies: Save language and selected group.

We do not use tracking or advertising cookies.

9. Children

The Service is not intended for children under 16. We do not knowingly collect information from children.

10. Policy Changes

We may update this policy. Significant changes will be communicated via email at least 14 days before taking effect.

11. Contact

If you have questions about this privacy policy, please contact: